Join us this Sunday @ 8:30 or 10:15 am
11120 W Loomis Rd., Franklin, WI

Office Manager Job Description

Office Manager

CLASSIFICATION: Hired or Volunteer – approximately 10 Hours/Week

SUPERVISORY RELATIONSHIPS

Accountable to: Lead Pastor and Associate Pastor

Directly Supervises:  Office volunteers and helpers as needed

ESSENTIAL DUTIES & RESPONSIBILITIES

  1. Serve pastors and other staff by helping with a variety of administrative tasks as needed such as scheduling appointments with people, setting up groups meetings, making copies and collating them, and updating church calendars.
  2. Keep up to date info on small groups currently meeting and serve as contact hub for people seeking info on groups
  3. Oversee and manage all office supplies, office technology and equipment needs including copier
  4. Systematize all facility and ministry records, contracts, files and schedules. Keep organized and accurate. Including but not limited to: Accuracy of CCB records, creating and managing a schedule of all facility uses and activities, creating and managing the regular schedule of the facility, like cleaning, trash pick-up, fire and security tests, carpet cleaning, landscaping etc. Oversee weekly printing of worship folders, connection cards, and prayers cards, etc.
  5. Manage rooms and resources requests for facility use
  6. Ensure rooms are set up and needs are met for various groups and classes using the ministry center
  7. Oversee post office bulk mailings, roughly 4 x / yr
  8. Check and sort mail twice a week
  9. Answer phones / front door during the day when present
  10. Other duties to be decided

POSITION QUALIFICATIONS

  1. Basic computer / tech skills (MS Office, Google Docs) coachable to learn  Church Community Builder
  2. Willingness to learn and receive feedback
  3. Organized, structured and reliable
  4. Friendly with strong interpersonal and communication skills
  5. Willingness to work with volunteers and manage them to help with tasks
  6. Takes initiative to discover new ways to help take admin tasks off the plates of pastors and Victory Kids director as time allows

LENGTH OF SERVICE

Ongoing

COMPENSATION

Competitive / 10 hours a week

APPLICATION AND INTERVIEW PROCESS

Interviews will begin early in January, 2018.  The goal is to select a qualified candidate by January 31st. Please submit your resume by December 31.  Resumes can be emailed to Jeff Guenther or mailed to Victory of the Lamb, c/o Jeff Guenther, 11120 W. Loomis Road, Franklin, WI 53132

Any questions regarding this position can be directed to Jeff Guenther .